Link Logistics Real Estate (“Link”) is a leading operator of warehouses and business parks, specializing in last-mile logistics real estate. Established by Blackstone in 2019, the company connects consumption, technology, and the supply chain across its portfolio, which spans half a billion square feet. We leverage our scale, proprietary data and insights, and foundational focus on sustainability to drive success for our customers’ businesses and deliver value for our stakeholders. We put our people, customers, and communities first and find ways to make a conscious, positive impact where we live and work. Every day, we work to reinvent and lead our industry forward by thinking bigger and challenging the status quo.

Job Overview

The Executive Administrative Assistant provides high-level administrative and project support to two Senior Vice Presidents at Link Logistics. This role is essential to ensuring the smooth operation of executive-level activities and requires a proactive, detail-oriented professional who can manage complex calendars, coordinate meetings and travel, process expenses, and support internal communications and event planning. The Executive Administrative Assistant serves as a key point of contact for internal and external stakeholders and is expected to maintain confidentiality and professionalism in all interactions.

This position operates within a fast-paced, dynamic environment and requires strong organizational skills, excellent communication abilities, and a high level of discretion. The role supports strategic initiatives and contributes to the overall efficiency of the executive office.

Job Responsibilities

Manage complex calendars for two Senior Vice Presidents, including scheduling across multiple departments and time zones.

Coordinate internal and external meetings, including logistics, agendas, and follow-up communications.

Arrange domestic and international travel, including itineraries, accommodations, and transportation.

Process expense reports and invoices in accordance with company policies.

Assist in the preparation, compilation, and distribution of executive-level materials and presentations.

Support planning and execution of internal events, offsites, and industry conference participation.

Serve as a liaison between the executives and internal/external stakeholders, ensuring timely and professional communication.

Maintain confidentiality of sensitive information and manage executive correspondence with discretion.

Track and follow up on action items and deadlines related to executive initiatives.

Provide general administrative support including document management, filing, and office coordination.

Perform other duties as assigned.

Job Qualifications

Associate’s degree required; Bachelor’s degree preferred.

5+ years of experience supporting senior executives, preferably in real estate, financial services, or a corporate environment.

Strong written and verbal communication skills with the ability to interact professionally across all levels of the organization.

Demonstrated leadership and initiative in managing projects and solving problems independently.

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) required.

Experience with expense reporting and travel coordination tools preferred.

Excellent organizational and time management skills with the ability to prioritize and multitask under pressure.

Strong interpersonal skills and ability to build relationships with internal and external stakeholders.

High level of discretion and integrity in handling confidential information.

Ability to work both independently and collaboratively in a fast-paced, growth-oriented environment.

Anticipates and responds to the needs of executives and stakeholders with professionalism and efficiency.

Builds strong relationships across departments and with external partners.

Delivers high-quality work aligned with business goals and timelines.

Thrives in a dynamic environment and embraces change.

Clearly conveys information and maintains professionalism in all interactions.

Applies structured thinking to solve problems and improve processes.

Maintains confidentiality and demonstrates professionalism in all interactions.

Perform other duties as assigned.

EEO Statement

The Company is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant, employee, or other covered person based on any legally recognized basis, including, but not limited to: veteran status, uniformed servicemember status, race, color, caste, immigration status, religion, religious creed (including religious dress and grooming practices), sex, gender, gender expression, gender identity, marital status, sexual orientation, pregnancy (including childbirth, lactation or related medical conditions), age, national origin or ancestry, citizenship, physical or mental disability, genetic information (including testing and characteristics), protected leave status, domestic violence victim status, or any other consideration protected by federal, state or local law. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email LinkRecruiting@linklogistics.com.

Job Openings At Link Logistics

Test Salary Non-Exempt